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Guides · Pool and community room

How do I rent the community room?

The rental agreement offers eight consecutive hours between 9:00 a.m. and 11:00 p.m. The form lists the Community Room at $200, the patio corridor at $100, and a $200 security check deposit. Indoor seating is 80.

The main contact must be a Hidden Trails resident, owner or tenant, in good standing: no delinquent balance, outstanding violations or fines against the property. The deposit, the rental fee and the signed agreement must be turned in to onsite management before your reservation is confirmed.

If alcohol will be served, you must hire a TABC-licensed bartender and provide a $1,000,000 Host Liquor Liability Insurance Certificate at least fourteen days before the event.

That is a summary in plain words. The passages below are what the documents actually say, and they are the authority.

What the documents say

  1. Rental Time: 8 Hours of Consecutive Usage (between 9:00 AM - 11:00 PM) Indoor Occupancy/Seating Available: 80

    Community Room Rental ContractRead page 1 in the documentscan

  2. Spaces Rented: ☐ Community Room ($200) ☐ Patio Corridor ($100) ☐ Security Check Deposit ($200)

    Community Room Rental ContractRead page 1 in the documentscan

  3. Primary Point of Contact Must be a Hidden Trails resident (owner or tenant)

    Community Room Rental ContractRead page 1 in the documentscan

  4. you are required to hire a TABC-licensed bartender to serve your event and provide a Host Liquor Liability Insurance Certificate in the amount of $1,000,000 for the day of event at least 14 days prior to your event

    Community Room Rental ContractRead page 1 in the documentscan

  5. the full rental fee payment, deposit (check only), and completed Facility Rental Agreement must be turned in to Hidden Trails onsite management staff before receiving confirmation of my reservation

    Community Room Rental ContractRead page 2 in the documentscan

  6. good standing to be eligible to rent the Community Room. I do not have a delinquent balance, outstanding violations, or fines against my property.

    Community Room Rental ContractRead page 2 in the documentscan

This guide was written from the copies in this archive. Documents can be amended after they are recorded, and this is not legal advice; the recorded instruments at the Comal County Clerk are the authoritative versions.